HOLIDAY CLUBS 2024

Our holiday clubs run in February half term, Easter and Summer Holidays.

SUMMER HOLIDAY CLUBS

Save the Dates - 2024

  • Tuesday 23rd July - Friday 26th July

    Kings Oak Primary School

    School Years 1-8

  • Monday 29th July - Friday 2nd August @ Kings Oak Primary School

    School years 1-9

  • 5th - 9th August 2024

    Booking for individual days

    Monday 5th August - TBC

    Tuesday 6th August TBC

    Wednesday 7th August - MINIS ADVENTURE DAY

    Thursday 8th August - JUNIORS ADVENTURE DAY

    Friday 9th August - TBC

  • HAF

    Limited availability for specific age group. Weeks 1, 2 & 3.

    Code generated by school

    Free - lunch included

    BURSARY

    Summer 5 day club = £15

    PAID

    Summer 5-day club £75

    Early drop off/ Late pick up-

    £5 per session

EARLY DROP OFF AND LATE PICK UP 

THIS MUST BE PRE-BOOKED

Based on feedback, we are trialing this service is to support working parents.

Limited spaces available, £5 per session.

Early Drop off: 8.15am-8.45am

Late Pick up: 3.15pm-3.45pm

To enquire about booking these sessions for your YP, please email info@f4yp.org

  • Sessions will be unstructured play - supervised by F4YP staff.

  • Spaces will be first come first served and are limited. F4YP reserve the right to refuse or cancel bookings.

  • Sessions must be paid for before the course starts.

  • YP should not arrive earlier than 8.15 as they will not be allowed on site. YP must be collected by 3.45pm or additional charges will be incurred.

TICKETS EXPLAINED 

On our Eventbrite page you will see a range of ticket types available to book. There are 4 main types:

  • We are able to offer a limited amount of HAF places at our holiday clubs, in addition to our bursary and paid places.

    The government Holiday Activity and Food Fund (HAF) allows participants who receive income related Free School Meals benefit, to attend holiday activities free of charge and receive a lunch provided.

    If you are eligible for HAF, you will receive an E-Voucher code which must be obtained from your YP school. HAF tickets must be booked through the E-vouchers, which is Bedford Borough Councils HAF booking system.

    E-voucher booking does not go live until the Wednesday 28th February.

    We operate a first come first served basis for both F4YP tickets and HAF tickets

    If you go to school in Central Bedfordshire but live in Bedford Borough and would like to attend F4YP, please contact the team to request a change to your voucher code.

  • At all our courses we have a bursary criteria which can be found here . Attendees must bring a packed lunch each day.

    For our summer provision, our 5-day courses are £15 per young person, this cost goes towards activity provision over the summer.

    If you qualify for Free School Meals, a HAF ticket MUST be booked instead of Bursary. If there are no longer any HAF tickets available, please contact the team to arrange the best way to book onto our courses.

    F4YP can not issue a refund for any bursary tickets.

  • If you do not qualify for a bursary or HAF place we have some places that are paid tickets. We are now taking payments through invoice or card machine which will be arranged by the team after booking your space.

PAYMENT FOR TICKETS

Payment for tickets are made after you have completed a booking form on Eventbrite. Once you have booked your ticket, you will receive an invitation to pay for your ticket if required. You will be provided with a link to our webpage where you can complete your payment.

We will not confirm your YP space until payment has been made. You may therefore receive a notification email informing you your YP is on the waiting list.

We are aware for some payment may be a challenge, particularly where multiple tickets are required. If this is the case we are happy to discuss your situation and set up payment plans where possible. We do not want payment to be a barrier to attendance, so always happy to discuss this with you to come to an arrangement.

FURTHER HOLIDAY CLUB INFO

  • Check-in (8:45am) - Please accompany your YP to check in on day 1. Following days Juniors/Seniors can check in by themselves.

  • Check-out (3:15pm) - Minis must be collected by their responsible adult. Junior/Seniors may walk/cycle home unless F4YP are informed by parent/carer they will be collected.

  • NO NUTS ALLOWED ON SITE

  • Its helpful for YP to have a change of clothes on site in case we can have water/messy activities. This can be left onsite for the week.

  • PLEASE LABEL ALL BELONGINGS - We are often left with lost property. Labeled items can be returned. Unclaimed items will be discarded after 14 days.

  • HAF tickets have lunch provided. Please send your YP with snacks for breaktimes. Bursary and Paid places should bring a packed lunch and snacks.

  • Please ensure your YP has a refillable water bottle.

  • For all new bookings we will contact parent/carer and/or school for more information on your YP. This is to find out their support needs, their likes and their dislikes, so that we can best support their time with F4YP.

    FURTHER TRIP INFO

  • Please do not send your YP with spending money. We do not allow YP to use their own money whilst with F4YP unless otherwise stated.

  • Please ensure your YP has ONE BAG that can fit all their belongings.

  • Please LABEL ALL BELONGINGS

  • In booking your YP onto the course you are giving permission for your YP to attend and fully participate any trip stated, and to travel with F4YP. If you do not give your permission you must state this in writing to info@f4yp.org.

HOLIDAY CLUB

TERMS & CONDITIONS

In booking your YP into F4YP Holiday Club you are agreeing to the following terms and conditions:

  • New young people may be required to attend an after school session before attending holiday club.

  • YP can not arrive onsite before stated start times of club,

  • YP must be supervised by their responsible adult if school year 1-4 for drop off and collection.

  • School years 5+ may arrive on site unaccompanied but are not considered the responsibility of F4YP until they have checked in at the time stated for the course.

  • School years 5+ may leave clubs unaccompanied unless F4YP staff have been informed that they will be collected. If dark or there are concerns over your YP safety, F4YP reserves the right to insist a YP must be collected by their responsible adult.

  • YP not collected at stated finish time and therefore supervised in late pick up session will be charged £5. Failure of payment will result in refusal of future bookings.

  • For Holiday clubs that are 4 days or less- If your YP does not attend day 1 of a course and F4YP has not been notified, this will result in your YP loosing their space on this course.

  • For Holiday clubs that are 5 days- If your YP does not attend day 1 and 2 of a course they will loose their space on the course.

  • Please do not book onto courses if you have holiday that clashes- this will take a place from another YP and impacts the charity financially.

  • Please avoid booking appointments during clubs- missing sessions still impacts the charity financially.

  • YP must attend a minimum of 3 days on site to be permitted to attend any end of course trips.

    Accessing all services, in submitting a booking for F4YP you are agreeing to the following terms and conditions:

  • Purchasing/Booking a ticket does not guarantee a place on the course.

  • We reserve the right to refuse or cancel places to applicants.

  • If applying for a bursary place, we will require evidence to show you meet the criteria. Failure to provide this evidence may result in losing your YP space. Where applicable, this evidence will be required to be updated yearly.

  • Cancelling your YP space less than 24 hours before a course starts will affect YP future bookings. Failure to notify F4YP of YP non-attendance will affect YP future bookings

  • We accept a booking as parental consent for your YP's to receive emergency medical aid if required during their attendance at any of our delivery. This includes if you have asked a member of the F4YP team to make a booking on your behalf.

  • During the course your YP may require additional support from the pastoral team. If your child has an EHCP or additional support at school it is helpful for us to know this before hand so that we can provide consistent support.

  • We may contact the school/known agencies working with your YP, and conduct school visits if this will aid support of your YP or we have concerns surrounding your young person.

  • Any lost property that has been named will be attempted to be returned by F4YP, if this can not be arranged within 2 weeks of the course end it will be donated to charity

  • Any lost property unnamed and unclaimed will be donated to charity after 2 weeks of the course end.

  • F4YP cannot take any responsibility for YP property that is brought to site. we advise YP do not attend with valuables, and name all belongings.

  • Mobile phones- we recommend YP do not bring phones- they are not allowed to use them during sessions. If they do need to bring phone due to making own way to and from clubs, this must be handed in to F4YP staff to lock in a phone box, and will be returned to them at the end of the session.

  • Medication- Any medication that your YP needs during times they are with F4YP, must be handed to F4YP staff at the start of the session in a clear named bag, with instructions as to how to administer. YP should not be carrying their own medications- this includes paracetamol/ inhalers/ antihistamines.

  • Statistics from data and anonymous case studies will be used for our funding purposes.

  • For further information on how data is used please refer to our Privacy Notice.

  • No NUTS are to be brought on site at any time.

  • Cancelling your YP space less than 24 hours before a course starts will affect your YP future bookings. Failure to notify F4YP of YP non-attendance will affect YP future bookings.

  • No refunds will be given if a space is cancelled within 7 days before start of course.

  • Young People should attend a school or live within Bedfordshire. Due to funding, some clubs may be more restrictive.

  • In allowing your YP to attend any F4YP courses or services you are agreeing to F4YP’s policies and code of conduct, these can be found here

FULL Terms & Conditions found HERE